Condominium Forms
Please contact the CAO if you require information about what must be included in each form. Please note, however, that the CAO cannot assist you in filling out the forms or provide you with an interpretation of the legal requirements. If you need assistance or an interpretation of the legal requirements, you may wish to seek legal advice.
Instructions
Condo forms can be accessed through two separate links, either as a fillable form or as a non-fillable form.
The fillable form can be filled out on your computer, which you can then save and print.
The non-fillable form cannot be filled out online and must be printed, and then filled out by hand. For best results, please save the form to your computer, and then print it.
Important: For the best experience when accessing forms, the CAO recommends using the browser Google Chrome. You can access the link to download and install Google Chrome by clicking here.
Condominium Forms
Instructions
When using the fillable form, it is important to fill out the empty fields in sequence, starting from the top of the first page and working downwards because the form may change while you fill it in, depending on what you type into it.
To save and print a fillable form:
To save, view and print a form on your local device you must have Adobe Acrobat Reader 8 of higher to open the form once it has been downloaded. If you do not, please download Adobe Acrobat Reader 8 or higher to your computer.
- Click on the form link. Once it has opened in your internet browser, go ahead and fill out the form. Then click on the “Save” button located at the bottom of the form.
- A message will appear letting you know that once the form is download, it will be converted to PDF format. Click the “OK” button to continue, this will download the form to your device.
- Go to your downloads, locate the form, and open it. Once the form opens, click on the “Save” button and choose a location to save your file to. The form is now saved in that location.
- Open the form from its saved location, then click on the “Print” button to print the form.
To print a non-fillable form:
- Click on the form link, the form will open in your internet browser.
- Click on the “Print” button located at the top right-hand corner of the screen, a print preview window will open. Then click on the “Print” button once again to print the form.
- Go ahead and fill out the form by hand.
To save and open non-fillable form:
- Click on the form link, the form will open in your internet browser.
- Click on the “Download” button located at the top right-hand corner of the screen. Save the form to your “Desktop”.
- Go to your desktop and open the form.
- You may print the form at a later time.
Condominium Forms
Forms Relating to Meetings and Voting
- Proxy Form (mandatory) Fillable
- Proxy Form (mandatory) Non Fillable
- Notice of Meeting of Owners (mandatory) Fillable
- Notice of Meeting of Owners (mandatory) Non Fillable
Condominium Forms
Forms Relating to Information Certificates
- Periodic Information Certificate (mandatory) Fillable
- Periodic Information Certificate (mandatory) Non Fillable
- Information Certificate Update (mandatory) Fillable
- Information Certificate Update (mandatory) Non Fillable
- New Owner Information Certificate (mandatory) Fillable
- New Owner Information Certificate (mandatory) Non Fillable
Condominium Forms
Status Certificates
By law, the corporation may not charge you more than $100 to prepare the certificate, including taxes and materials.
Condominium Forms
Forms Relating to Records
- Request for Records (mandatory) Fillable
- Request for Records (mandatory) Non Fillable
- Waiver by Requester of Records (mandatory) Fillable
- Waiver by Requester of Records (mandatory) Non Fillable
- Notice Relating to Record of Owners (optional) Fillable
- Notice Relating to Record of Owners (optional) Non Fillable
Condominium Forms
Additional Forms
- Summary of Lease or Renewal (optional) Fillable
- Summary of Lease or Renewal (optional) Non Fillable
Condominium Forms
Frequently Asked Questions
If you are having trouble opening a form in your internet browner please ensure that you are using a computer. The forms may not open or may be difficult to use on mobile devices (e.g., tablets, smartphones etc.).
If you are having trouble opening a form in your internet browser, please be sure that you are using an updated version of the browser. The forms may not open or may be difficult to use on older browser versions. Please note that the condo forms may not be compatible with Internet Explorer.
Depending on the internet browser you are using, you may encounter problems with pop-up blockers. You may wish to disable the pop-up blocker feature for this website only, known as whitelisting.
Most pop-up blockers for Windows users can be temporarily disabled by holding the “CTRL” key (located in the lower left corner of your keyboard) while clicking on a link. Hold the “CTRL” key while clicking on the form link to disable the pop-up blocker.
When filling out the fillable form through your internet browser, the form is dynamic which means that text boxes or tables will expand as you enter information and checking certain boxes may cause items to appear or disappear, as necessary.
This may lead to layout issues in the fillable form. For example, a table may expand as you enter in information but does not condense after the information is deleted. These layout issues will be corrected once the form is saved and opened with a PDF reader.
When filling out forms, some symbols may not be accepted as part of the date format. To ensure that the date is accepted, please use the dropdown date menu to select a date or use slashes to separate the date. For example, please use YYYY/MM/DD rather than YYYY*MM*DD.
If you are filling out a form in hard copy and need more space for any particular field, you may enclose additional sheet(s) of paper with the form.
Please be sure to note which field(s) the additional sheet(s) of paper are associated with.
Certain condo forms provide an option to attach files within the form, this allows you to email or send the form to others with the attachments imbedded within it. Most file formats will be accepted, including PDF and Microsoft Word documents, but cannot accept image files like jpeg. or png.
Please note that you cannot attach files to forms that are opened in your web browser. To do so you must first download and save the form.
You must have Adobe Acrobat Reader 8 of higher to open the form once it has been downloaded. If you do not, please download Adobe Acrobat Reader 8 or higher to your computer.
To add an attachment to a form which has this capability:
- Download the form to your device. Go to your downloads, locate the form, open it and then save it to your device.
- Once the form is saved and opened, you can now attach files.
- Click on the “Browse” button within the form, select the file from your device which you would like to attach, then click the “Open” button.
- You have now attached a file within the form.
- To view the file attachments, click the “paperclip icon” on the left-hand side to view the attached files.