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Condominium Forms

The Government of Ontario has created a number of forms to be used under the Condominium Act, 1998. Some of these forms are mandatory and must be used and some are optional. The Condominium Authority of Ontario (CAO) is pleased to host and provide access to the 19 condominium forms which have been delegated by the Minister of Government and Consumer Services.

Please contact the CAO if you require information about what must be included in each form. Please note, however, that the CAO cannot assist you in filling out the forms or provide you with an interpretation of the legal requirements. If you need assistance or an interpretation of the legal requirements, you may wish to seek legal advice. If you cannot find the form you are looking for, you may wish to search the Government of Ontario website by clicking here.

Condominium Forms

Instructions

  1. Download Adobe Acrobat Reader 8 or higher to your computer.
  2. Once you have Adobe Acrobat Reader 8 or higher downloaded to your computer, right-click on the form you would like to open and select “Save link as…”
  3. In the pop-up, ensure that you are saving the form to your desktop, then select “Save.”  The form is now saved in that location.
  4. Go to your desktop and locate the form. Right-click on the form and select “Open with…,” then choose Adobe Acrobat Reader.
  5. When the form opens, go ahead and fill it out on your computer screen.
  6. It is important to fill out the empty fields in sequence, starting from the top of the first page and working downwards because the form may change while you work on it, depending on what you type into it.

With Google Chrome

  1. Ensure that the latest version of Adobe Reader is installed on the computer.
  2. In Chrome, go to the “Menu” << OLE Object: Picture (Device Independent Bitmap) >> icon, then choose “Settings“.
  3. In the pop-up, ensure that you are saving the form to your desktop, then select “Save.”  The form is now saved in that location.
  4. Scroll to the bottom and select “Advanced“.
  5. In the “Privacy and Security” section, select “Site Settings“.
  6. Scroll down and select “PDF documents“.
  7. Switch the “Download PDF files instead of automatically opening them in Chrome” to “On“.
  1. Ensure that the latest version of Adobe Reader is installed on the computer.
  2. Once you have Adobe Acrobat Reader 8 or higher downloaded to your computer, hold the Control button on your keyboard and simultaneously click on the form you would like to open. Select “Download linked file as…”
  3. In the pop-up, ensure that you are saving the form to your desktop, then select “Save.” The form is now saved in that location.
  4. Go to your desktop and locate the form. Hold the Control button on your keyboard and simultaneously click on the icon. Select “Open with…,” then choose Adobe Acrobat Reader.
  5. When the form opens, go ahead and fill it out on your computer screen.
  6. It is important that you fill out the empty fields in sequence, starting from the top of the first page and working downwards because the form may change while you work on it, depending on what you type into it.

Condominium Forms

Forms Relating to Meetings and Voting

This form must be used by owners or mortgagees if they wish to be represented by proxy at a meeting of owners, including for the purposes of voting on any matters at the meeting.
This form must be used to provide advanced notice for an owners’ meeting before the Notice of Meeting is sent to owners. The Preliminary Notice of Meeting must be sent out at least 20 days before the Notice of Meeting. However, under the Ontario Regulation 48/01,  the timeline can change from 20 days to 15 under certain conditions.
This form must be used to provide notice of an upcoming owners’ meeting and contains information about the meeting. The Notice of Meeting must be given at least 15 days before the day of the meeting.
This form must be used by owners who wish to call a meeting to fill a vacancy on the board under section 34 (5) of the Condominium Act, 1998. Under that provision and the accompanying regulations, in certain circumstances an owner can call a meeting to fill vacancies on the board.
This form must be used by owners to request that the board include material in an upcoming Notice of Meeting.
This form may be used by owners or mortgagees to agree to receive notices from the condo corporation electronically.
This template may be used by owners to requisition a meeting. The CAO has developed this template to assist owners when they wish to requisition an owners’ meeting.

Condominium Forms

Forms Relating to Information Certificates

This form must be used to provide information to owners about the condo corporation’s board, finances, insurance, reserve fund, legal proceedings, and other information about the condo corporation. This information must be sent out at least twice per year, within 60 days after the end of the first and third quarter of the condominium corporation’s fiscal year.
This form must be used to notify the owners of key changes before the next Periodic Information Certificate. The requirement for this form is triggered by certain events and contains updated information for owners about the condo corporation.
This form must be used to provide information for new owners regarding the most recent Periodic Information Certificate and Information Certificate Update.
This form must be sent to owners by the corporation if the corporation chooses to distribute a Periodic Information Certificate, Information Certificate Update, or a New Owner Information Certificate through a website. It informs owners that a new information certificate is available online and explains how they can access it.

Condominium Forms

Status Certificates

This form must be used to respond to requests under section 76 of the Condominium Act, 1998. This form provides mandatory information about the condominium corporation and the specific unit for purchasers and others who request the Status Certificate. A condo corporation must provide this form within 10 days of receiving payment for it.
This form must be given to owners before condominium corporations can amalgamate. This form provides information to owners of the amalgamating condominium corporations to assist them in deciding on whether to consent to the amalgamation.

Condominium Forms

Forms Relating to Records

This form must be used by owners, mortgagees, purchasers, or their agents to request records from a condo corporation.
This form must be used by boards to respond to requests for records from owners, mortgagees, purchasers, or their agents. The board is required to respond to the request within 30 days.
This form must be used by the requester and the corporation if they wish to agree to an alternative to some of the requirements associated with a Request for Records.
This form may be used by new owners to provide the condo corporation with the notice required by section 46.1 (2) of the Condominium Act, 1998 and the accompanying regulations. The form may also be used by owners at any time to notify the corporation of an owner’s name, the identity of the owner’s unit, and the owner’s address for service.
This form may be used by mortgagees to provide notice to the condo corporation identifying the mortgagee, the unit subject to the mortgage, the mortgagees address for service, and to notify the corporation that the mortgagee has the right to vote at a meeting of owners in the place of the owner or to consent in writing in the place of the owner.

Condominium Forms

Additional Forms

This form must be used when the board of directors notifies owners that that a plan for future funding of the reserve fund has been proposed. The notice must be sent to the owners and the auditor within 15 days of the board proposing a plan for future funding.
This form may be used by owners to provide the condo corporation with required lease information within 10 days of entering a lease or the renewal of a lease.