The Government of Ontario has created a number of forms to be used under the Condominium Act, 1998. Some of these forms are mandatory and must be used and some are optional:

• Forms Relating to Meeting and Voting
• Forms Relating to Information Certificates
• Status Certificates
• Forms Relating to Records
• Additional Forms

Following the Minister of Government and Consumer Services’ delegation of responsibility in 2020 for several of these forms, the Condominium Authority of Ontario (CAO) is pleased to host and provide access to 19 condominium forms.

Please contact the CAO if you require information about what must be included in each form. Please note, however, that the CAO cannot assist you in filling out the forms or provide you with an interpretation of the legal requirements. If you need assistance or an interpretation of the legal requirements, you may wish to seek legal advice.

Instructions

Condo forms can be accessed through two separate links, either as a fillable form or as a non-fillable form.

The fillable form can be filled out on your computer, which you can then save and print.

The non-fillable form cannot be filled out online and must be printed, and then filled out by hand. For best results, please save the form to your computer, and then print it.

Important: For the best experience when accessing forms, the CAO recommends using the browser Google Chrome. You can access the link to download and install Google Chrome by clicking here.

How to view, fill out and print a fillable form

If you wish to fill out the form electronically, please click on the fillable form link to open the form through your internet browser. At this point, you can then fill out the form electronically, then save it to your local device and print it.

When using the fillable form, it is important to fill out the empty fields in sequence, starting from the top of the first page and working downwards because the form may change while you fill it in, depending on what you type into it.

To save and print a fillable form:

To save, view and print a form on your local device you must have Adobe Acrobat Reader 8 of higher to open the form once it has been downloaded. If you do not, please download Adobe Acrobat Reader 8 or higher to your computer.

1. Click on the form link. Once it has opened in your internet browser, go ahead and fill out the form. Then click on the “Save” button located at the bottom of the form.
2. A message will appear letting you know that once the form is download, it will be converted to PDF format. Click the “OK” button to continue, this will download the form to your device.
3. Go to your downloads, locate the form, and open it. Once the form opens, click on the “Save” button and choose a location to save your file to. The form is now saved in that location.
4. Open the form from its saved location, then click on the “Print” button to print the form.

How to view and print a non-fillable form

If you wish to fill out the form by hand, please click on the non-fillable form link to open the form through your internet browser. After doing so, you can then print the form and fill out the form by hand.

To print a non-fillable form:

1. Click on the form link, the form will open in your internet browser.
2. Click on the “Print” button located at the top right-hand corner of the screen, a print preview window will open. Then click on the “Print” button once again to print the form.
3. Go ahead and fill out the form by hand.

To save and open non-fillable form:

1. Click on the form link, the form will open in your internet browser.
2. Click on the “Download” button located at the top right-hand corner of the screen. Save the form to your “Desktop”.
3. Go to your desktop and open the form.
4. You may print the form at a later time.

Guide to viewing, saving, and printing condo forms

To ensure that the condo forms are easy to access and use, the CAO has developed helpful guides for Windows and Mac users. If you have questions about how to view, save and print condo forms, please refer to the guides which can be accessed through the links below:

• Access the Guide for Windows Users Here.
• Access the Guide for Mac Users Here.

For frequently asked questions on the forms, please see here.