Condominium corporations hold different types of meetings, some of which are open to owners. These include Annual General Meetings, owner-requisitioned meetings and turn-over meetings.
Annual General Meetings
Condo corporations must hold their first AGM within three months of the condo being registered and within six months after the end of each fiscal year thereafter. AGMs are critically important. They serve as avenues for the board to report on the condo’s financial health and open dialogue about other issues important to owners.
Typical AGM business may include:
- Appointing an auditor
- Electing or appointing board directors
- Discussing important events for the condo corporation, such as upcoming community events or major repairs or renovations
Condo owners can request that the board calls a meeting to discuss or vote on a particular topic. Owners can compel the board to discuss topics including:
- The removal and replacement of a director
- Voting on a proposed rule
- Discussion of an emerging issue, such as behaviour of owners, residents or guests
The turn-over meeting is required after the developer no longer owns most of the units in the condominium corporation. This meeting transfers control of the corporation to the new board of directors, which is elected by owners.
All owner’s meetings have specific requirements on how owners should be notified and when. Generally meetings require a preliminary notice and a notice of meeting. Read more about specific requirements in our meeting notices page.
Votes regarding condo business may be held at owner’s meetings. Owners who want to participate but can’t may enable somebody to represent them by filling out a proxy form.
Virtual and hybrid meetings
Hybrid meetings as well as meeting carried out entirely by phone or virtually are allowed under the Condo Act unless your corporation’s by-law limits or prohibits them. Corporations need to carefully assess what works for their boards and owners before choosing their preferred meeting method. All voting must be carried out in a fair, transparent and balanced way regardless of the format of the meeting.