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Summary of Information Required for Condo Returns and Notice of Change

For detailed information on condo returns and notices of change, please see the Condominium Act, 1998 and O. Reg 377.17

All mentions of “The Act” refer to the Condominium Act, 1998. 

Information Required

Annual

Initial

Transitional

Turn-over

Notice of Change

Public Registry

Registration Date – the date the declaration and description for the condo corporation were registered with the Land Registry Office

Condo Corporation Full Legal Name
the name that was assigned to the condo corporation by the Land Registry Office under section 27 (3) of O. Reg 49/01.

Type of Condo Corporation – an indication of whether the condo corporation is freehold or leasehold. If the condo corporation is freehold, an additional indication of whether the condo corporation is standard, common elements, or vacant land.

Address Information – all address information for the condo corporation including the address for service, email address for service, and a municipal address (if any).

Total Number of Units and Voting
Units – number of total units and units to which owners may cast a vote at an owners’ meeting. The condo corporation will also be required to provide an indication for what purposes the units are used (e.g. residential, commercial, industrial, etc.). If the condo corporation was registered as a phased condo corporation, information on any phases registered after September 1st, 2017. 

Note: This does not apply to common elements condo corporations.

Maximum Number of Votes – the total number of votes that can be cast at any given owners’ meeting. 

Note: This is for common elements condo corporations only.

Condo Board of Directors – the number of positions on the board of directors and the name, officer role (e.g. president, secretary, etc.), and the effective date of election/appointment for each director.

Condominium Management Service
Provider or Individual (if any) – name and address for service of any condo management companies and/or condo management individuals providing condo management services to the condo corporation.

Condo Corporation Fiscal Year Start and End Dates

Name of the Declarant

Date of the Turn-over Meeting (if held on or after January 1, 2018)

Inspector/Administrator Appointed by an Order of the Superior Court of Justice (SCJ) – the name and address for service of the inspector/administrator and the date of the SCJ Order, if applicable.

Date of Last Annual General Meeting