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Summary of Information Required for Condo Returns and Notice of Change

For detailed information on condo returns and notices of change, please see the Condominium Act, 1998 (the “Condo Act”) and Ontario Regulation 377/17 (O. Reg. 377/17).


Information Required





Notice of Change

Public Registry

Full Legal Name of the Condominium Corporation – the name that was assigned to the condominium corporation by the Land Registry Office (LRO).


Registration Date – the date the declaration and description for the condominium corporation were registered with the LRO.

Type of Condominium Corporation – an indication of whether the condo corporation is freehold or leasehold. If the condo corporation is freehold, an additional indication of whether the condo corporation is standard, common elements, or vacant land.

Total Number of Units and Voting
Units – number of total units and units to which owners may cast a vote at an owners’ meeting. 


The condo corporation will also be required to provide an indication for what purposes the units are used (e.g., residential, commercial, industrial, etc.). If the condo corporation was registered as a phased condo corporation, information on any phases registered after September 1st, 2017. *


Note: This does not apply to common elements condominium corporations.


Maximum Number of Votes – the total number of votes that can be cast at any given owners’ meeting.

An indication of the use or purpose of the common elements.*

Note: This is for common elements condominium corporations only.


Date of the Turn-over Meeting (if held on or after January 1, 2018)


Name of the Declarant


Condominium Corporation Fiscal Year Start and End Dates


Date of Last Annual General Meeting


Court-Appointed Inspector or Administrator – the name and address for service of the inspector/administrator and the date of the SCJ Order, if applicable.


Address Information – all address information for the condominium corporation including the address for service, email address for service*, and a municipal address (if any).

Condo Board of Directors – the number of positions on the board of directors and the name, officer role (e.g., president, secretary, etc.), and the effective date of election/appointment for each director.

Condominium Management Service
Provider or Condominium Manager (if any) – name and address for service of any condo management companies and/or condominium managers providing condo management services to the condo corporation.

Other Representatives (if any) – name and title of the representative



*Not displayed on the Public Registry

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