CAO Filing Requirements

Condominium corporations in Ontario are legally obligated to file returns and notices of change with the CAO. The information corporations file is publicly available in the CAO’s Condo Registry.

Returns are forms containing basic information about the condo such as the date it was created, its service address and who is currently in its board of directors. Corporations must file these with the CAO to update this information in our publicly available database. This information is also used to determine annual assessment fees that corporations must pay while providing important information to the public about your condo.

Condo corporations must file a notice of change with the Condo Authority when certain important information filed in a condo return changes or needs to be corrected. This information includes:

• Legal name of the condo corporation
• Registration date with the land registry office
• Type of condo corporation
• Total number of voting units
• Maximum number of votes that can be cast an owners’ meeting
• Turn over meeting date
• Name of the declarant (usually the builder or landowner)
• The dates of the condo corporation’s fiscal year
• Date and fiscal year of the last AGM
• Court appointment inspector or administrator
• Board of Director positions and changes
• Changes to the condo manager or management provider
• Changes to the representative or non director officers

A notice of change must be filed within 30 days of the change and must indicate what has changed and when the change took effect.

The Condo Authority issue invoices to each condo corporation based on the information provided in their condo returns. Assessment fees are $1 per voting unit per month.

Assessment fees must be passed on to individual owners through condo fees based on proportions set out in each condo corporation’s declaration.