What are owner meetings?
Owners’ meetings are used to raise important topics with your condo’s board of directors and other owners. The most common types include:
Who decides the format of owners’ meeting?
The board has authority to choose the meeting format, like in-person, virtual or hybrid, unless your corporation’s by-laws or rules have certain owners’ specifications.
How do I request a meeting to raise an issue with my board?
Start by contacting your condo’s management or board through your condo’s usual communication channels.
If that doesn’t resolve the issue, you can request an owners’ meeting. Your request must:
- Describe the purpose of the meeting
- Be signed by owners of at least 15 per cent of voting units
- Be delivered to your condo corporation
How must boards respond to a request for an owners’ meeting?
- Calling an owners’ meeting within 35 days of receiving the request
- Sending an initial meeting notice to all owners within five days of receiving the request
- Sending a meeting notice to all owners within 15 days of the meeting
- Holding the meeting within 35 days of receiving the request
What are my voting rights as an owner?
You have the right to take part in the shared governance of your condo community by voting on important issues at owners’ meetings or appointing a proxy to vote on your behalf. Our Guide to Virtual Owners’ Meetings has more information on methods of voting, including electronic voting.
Can I use a proxy to vote?
The CAO strongly encourages owners to attend meetings. When that’s not possible, you can appoint anyone as your proxy to act on your behalf at owners’ meetings and give them permission to participate and vote by filling out and submitting the required proxy form.
What is quorum for owners’ meetings?
Quorum is the minimum number of owners or proxies representing a certain percentage of the condo corporation’s units that must be present at an owners’ meeting. No meeting or votes can take place without quorum.
Owners or proxies who are present or vote at phone or virtual meetings are counted towards quorum. The CAO Guide to Virtual Owners’ Meetings outlines these requirements in more detail.
What is a turn-over meeting?
Developers must hold this meeting within 42 days of them no longer owning a majority of units. This is an important meeting where documents are turned over to the condo corporation and owners elect a new board of directors. Learn more about turn-over meetings.