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CAO’s Advisory Process

The Condominium Authority of Ontario’s is committed to having a transparent process that allows for direct input from condo communities about our services. This page outlines how we do that and how we report on it each year. This is part of our ongoing efforts to provide consumer protection for condo communities through information, education and dispute resolution services.

Advisory Tactics

The CAO’s Advisory Process provides condominium owners, directors, residents, buyers, managers, industry professionals and the public multiple ways to provide timely advice and feedback on CAO services or important topics related to condo living. The CAO will promote opportunities to provide feedback through these tactics by leveraging various communications channels such as social media, posting on our website, newsletters or through email campaigns.

Advisory Panels

We establish typically synchronous ad-hoc expert group panels and leverage feedback about educational of informational products such as:

• CAO Director Training content

• CAO guides and research reports

• Any additional CAO resources, as necessary

Focus Groups

We host virtual synchronous focus groups to gather insights from our users for services for services such as:

• CAO’s online dispute resolution platform

• Returns and notices of change platform

• CAO website (public and gated)

Usability Testing

We use these 1-1 meetings with our users to solicit feedback on specific features or design elements of CAO products. These sessions can be conducted through synchronous virtual or in-person meetings for products such as:

• Condo Returns filings

• CAO website

Surveys

We solicit regular quantitative and qualitative feedback via versatile surveys on topics such as:

• Information Services customer experience

• Satisfaction with digital products

• Satisfaction with guides

Direct Feedback to Information Services staff

The Condo Authority’s Information Services team regularly interacts with condo community members and serves as a key channel to make suggestions about the CAO’s services and identify issues of concern.

IS staff report notable feedback directly to business units responsible for its areas. Staff will also periodically report call volume data by topic to Senior Leadership, who will use this information to set priorities and re-route resources as required.

Roles and Responsibilities

CAO staff and leadership will have clear reporting and data gathering roles that will ensure consistent delivery of and response to feedback, as per the below table:

 

Tactic

Lead

Support

Advisory Panel

Business unit responsible for the product in question

Communications & Marketing team

Focus Groups

User Experience team

Business unit responsible for the product in question

User Test

User Experience team

Business unit responsible for the product in question

Surveys

Communications & Marketing team 

Business Unit Responsible for the product in question

Direct Feedback to IS

Information Services team

Senior Leadership

Analytics and Reporting on Feedback

The CAO’s Annual Report will highlight key areas of feedback and opportunities for improvement, as well as the impact to condominium communities.

Advisory panel, focus group and usability testing participants will be acknowledged in the report with their consent.

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