This form must be used by owners or mortgagees if they wish to be represented by proxy at a meeting of owners, including for the purposes of voting on any matters at the meeting.

Preliminary Notice of Meeting of Owners (mandatory)

This form must be used to provide advanced notice for an owners’ meeting before the Notice of Meeting is sent to owners. The Preliminary Notice of Meeting must be sent out at least 20 days before the Notice of Meeting. However, under the Ontario Regulation 48/01,  the timeline can change from 20 days to 15 under certain conditions.

Notice of Meeting of Owners (mandatory)

This form must be used to provide notice of an upcoming owners’ meeting and contains information about the meeting. The Notice of Meeting must be given at least 15 days before the day of the meeting.

Submission to Include Material in the Notice of Meeting of Owners (mandatory)

This form must be used by owners to request that the board include material in an upcoming Notice of Meeting.

Agreement to Receive Notices Electronically (optional)

This form may be used by owners or mortgagees to agree to receive notices from the condo corporation electronically.