CAO launches an easier way to complete proxy forms

The CAO is piloting enhancements to make the proxy form easier for condo owners to complete.

This smart, “Q&A” method uses a guided, step-by-step questionnaire that asks owners to use information found in the Notice of Meeting issued by their condo corporation.

Once all the questions are completed, a completed proxy form is automatically generated in PDF format that is ready to print, sign and deliver!

This is part of our ongoing efforts to enhance the usability and accessibility of condo forms. This initiative reflects our ongoing commitment to continue improving our digital services and resources to support Ontario’s condo communities based on their feedback.

 

 

❓ What are proxy forms? 

Proxy forms enable owners to appoint a representative, or “proxy”, to their upcoming condo owners’ meetings. These proxies can then count towards quorum in the meeting and vote on behalf of owners, thereby supporting the conduct of condo business.

 

✅ Key Features of the Smart Proxy Form

• Step-by-step instructions based on the Notice of Meeting
• Designed to reduce errors and improve completion rates
• Auto-generated PDF form, ready for printing and signing

💬 We value your Feedback!

Feedback on the smart proxy form is encouraged – a short survey is available at the end of the process. Input from users will help guide future improvements to this and other forms provided by the CAO.

The existing fillable and non-fillable forms will continue to be available.