Meetings and voting

Closeup shot of a woman attending a meeting, smiling and holding a penA condominium is run by a corporation that holds various meetings, most of which condo owners can attend.

Learn who is involved in and who can vote at each type of meeting:

Annual general meetings and voting rights

The Annual General Meeting (AGM) of all owners is an important meeting. The AGM is one of the main ways to help ensure accountability of the Board of Directors of the condominium corporation (the Board) to the owners.

Board meetings

Your board of directors manages your condo corporation. During these meetings, the board discusses and makes decisions about the operation of the condo corporation.

Owners' meetings

In some circumstances, boards are legally required to call an owners' meeting. For instance, if the board wants to change any by-laws, it must call for an owners meeting.

Turn-over meetings

The turnover meeting is the first condo owners' meeting and is required after the condo builder or developer has sold 51 per cent of the condo units. This meeting transfers control from the developer-controlled board to the newly-elected owners' board of directors.

Developer-controlled meetings

A condo is vacant when it's first built, so according to law, a declarant (usually the developer or builder) appoints a condominium's first Board of Directors. This first board is also known as a developer-controlled board. This first board must hold an owners' meeting while the developer or builder still owns a majority of the units. At this meeting, owners other than the declarant can elect two directors to the first board.

Voting by proxy

If you can’t attend meetings but still want to participate in decision-making processes, you can enable somebody who will attend the meeting to vote for you. You do this by completing a legal document called a proxy form.