Condo Meetings During COVID-19: Impacts of the Temporary Provisions
Note: Please be aware that the extension of the transitional period does not apply to the deadlines to hold annual general meetings. See below for further details.
To assist the condo community in Ontario, the Condominium Authority of Ontario (the CAO) is providing a summary of the temporary amendments, including their respective revocation dates, to the Condo Act set by the Government of Ontario in the fields below:
Condo Meetings During COVID-19: Impacts of the Temporary Provisions
If the original AGM deadline is: | Then it must be held on or before: |
March 17 – July 24, 2020 | October 22, 2020 |
July 25 – August 24, 2020 | November 21, 2020 |
After August 24, 2020 | The original deadline, no deferrals |
- Personally connect to the meeting;
- Have an individual represent them by proxy (using the mandatory proxy form) to connect to the meeting on their behalf; or
- Vote prior to the telephonic or electronic meeting. Note that advance votes can only be used for and count towards quorum for the items voted on and set out in the meeting agenda.
After September 30th, 2022, if condominium corporations want to continue holding and voting at owners’ meetings by telephonic or electronic means, then they may consider implementing a by-law.
The Condo Act defines “telephonic or electronic means” as any means that uses the telephone or any other electronic or other technological means to transmit information or data, including telephone calls, fax, e-mail, automated touch-tone telephone system, computer or computer networks.
For more information regarding holding an owner’s meeting during the COVID-19 pandemic, please click here.
Any materials meant to be placed before an owners’ meeting (e.g., financial statements at the AGM) can be placed by electronic means. Any forms required under the Condo Act can be modified to reflect any temporary changes.
After September 30th, 2022, if condominium corporations want to continue to send notices electronically, an agreement will be required with the unit owners.
Section 54 of the Act was amended to define “electronic means” as any means that uses any electronic or other technological means to transmit information or data, including fax, e-mail, computer or computer networks.
This will not be possible after September 30th, 2022.
Section 11.12 of Ontario Regulation 48/01 defines the types of electronic communication that can be used to hold a board meeting.